Title of Position: Administrative Assistant
Hours per week: 40
Compensation: $30 per hour
Worker classification: Full-time (40 hours), regular, non-exempt, hourly, at-will employee. You may not work overtime without written permission from your manager and SVA’s finance department.
Supervisor: Valerie Eguavoen
This is an on-site position with a requirement of in-office attendance five days a week.
How We Do Our Work
All staff are expected to adhere to the organizational values and culture described in the personnel handbook. How we do our work is as important as what we do. Staff are expected to:
- Be cooperative and supportive teammates
- Respond in a timely manner to all communications via email, Slack, and other organizational communication methods
- Work the hours committed to on a weekly basis
- Share concerns directly and respectfully
- Be receptive to feedback
- Be solution-oriented toward challenges
- Act with honesty and integrity
- Treat colleagues and community members with respect
Role and Responsibilities
- Serve as the first point of contact for USSW members and visitors, ensuring the office is a welcoming, organized space.
- Greet and assist guests; manage incoming calls, mail, and deliveries.
- Monitor the organization’s general email inbox and direct inquiries to the appropriate staff.
- Provide day-to-day administrative and scheduling support to senior staff, including coordinating meetings, travel, and logistics.
- Support in drafting external correspondence such as invitations, letters, and organizational updates.
- Assist with planning and logistics for meetings, trainings, and events — including catering, RSVPs, space setup, and materials preparation.
- Maintain office supplies, inventory, and equipment; ensure shared spaces remain clean, functional, and well-stocked.
- Liaise with building management and vendors to address office maintenance and service needs.
- Help onboard new staff and interns by preparing workspaces and sharing relevant information.
- Support internal communications and staff coordination (e.g., reminders, announcements, scheduling).
- Provide logistical support at organizational events as needed.
- Assist with other administrative and organizational tasks as assigned.
To apply, please submit your resume and a brief cover letter to info@southernorganizing.org. Please use “Administrative Assistant Application” as the subject line.
